A. Human Resources Management

1. Defining ‘Vision and Mission’ statement for all the institutions.
2. Introducing Organization Chart for all the institutions.
3. Preparing Job Description for all the functionaries.
4. Introducing HR Manual comprising the following:
   • Employee Service Rules.
   • Recruitment Policy.
   • Compensation Policy.
   • Promotion Policy.
   • Career path and Succession plan.
   • Employee Welfare Policy.
   • Performance Management System.
5. Compliance of the provisions of various labour laws.
   Major Labour laws:
   • The Employees’ Provident Fund and Miscellaneous Provisions Act, 1952.
   • The Employees’ State Insurance Act, 1948.
   • The Contract Labour (Regulation & Abolition) Act.
   • The Industrial Disputes Act, 1947.
   • The Industrial Employment (Standing Orders) Act, 1946.
   • The Payment of Gratuity Act.
   • The Payment of Minimum Wages Act.
6. Implementing Performance Management System for all the institutions.
7. Initiating Employee Welfare Activities.
8. Introducing Human Resources Information System (HRIS).
9. Training and Development.
   HR Department is facilitating in smooth implementation of all the above HR functions in our institutions. All the concerned members of staff are to be given orientation programmes so that they are convinced of the renewed concepts and they will implement the same in their institutions whole heartedly.

B. Planning And Development Department

1. Facilitating annual/quarterly Action Plan and Performance Budget.
2. Periodical review of their Financial and Operational Performance.
3. Guiding the institutions to prepare quarterly Performance Evaluation.
4. Conduct System Study of the institutions wherever required.
5. Collect periodical MIS reports.
6. Analyse deviations from the Budget and ensure that corrective actions are taken.
7. Helping the institutions to purchase Capital items by inviting quotations and preparing Work Orders.
8. Intimation of quarterly Board decisions to the institutions.
9. Follow up of the Action Taken Report on the Board’s decisions.

C. Finance Department

1. Advise the institutions to manage funds efficiently to generate better earnings.
2. Monitor the loan portfolio of the institutions to ensure uniform and lowest rate of interest.
3. Involve in determining the financial objectives, designing and implementing Systems, Policies and Procedures to facilitate internal financial control of the Institutions.
4. Helping the institutions in formulating financial budgets and conducting variance analysis.
5. Facilitating the timely preparation & maintenance of Statutory Books of Accounts.
6. Introducing uniform Accounting Policy and Practice in the institutions and Implement uniformity in the account heads.
7. Give proper advice to institutions in their Tax matters like Income Tax, GST etc. and ensuring Statutory Compliances.
8. Helping institutions on finalization of their Annual Accounts.
9. Coordinating with Auditors for conducting Internal, Statutory and Tax Audits.

D. Internal Audit Department

1. Conduct regular Internal Audit and advise appropriate corrective measures if any required.
2. Report to the higher authorities serious lapses or doubtful transactions, if any, incurring financial losses to the institutions.
3. Report actions, if any, done against the interest of the institution damaging the goodwill of the institution and the Archdiocese.
4. Give suggestions to streamline managerial functions pertaining to designing and implementing Systems, Policies and Procedures to facilitate effective internal control of the Archdiocesan Institutions.
5. To conduct the Internal Audit as per the Internal Audit Manual at periodic intervals prescribed for each institution based on the volume of transactions.

E. Engineering Department

1. Supervision of the construction projects of our institutions from concept to completion.
2. Give assistance in appointing Architects and to prepare the Agreement to be signed with the Architect.
3. Prepare Tender Documents for Technical and Commercial Bids and/or scrutinising these documents prepared by the Architect.
4. Open and process Technical Bids in the presence of Construction Committee appointed by the Board.
5. Ensure that the Drawings and Structural Plans are in order.
6. Ensure that the estimates submitted by the Architect are reasonable.
7. Assist in the selection of Contract agencies to execute the work based on a process of prequalification.
8. Assisting in inviting competitive sealed Quotations with sufficient publicity.
9. Draft the Agreement/Work Order to be issued to the Contracting Agency.
10. Formulate Standard Procedures based on the Rules and Regulations and Procedures for Building Construction/ Maintenance & Accounting for engineering works.
11. Ensure timely completion of the works to avoid cost escalation and the opportunity loss due to the delay.
12. Provide site supervision and visit the institutions frequently to monitor the progress of works.
13. Verify the measurements related to the work submitted by the Contractor as per standard engineering practice.
14. Verify and certify the Bills submitted by the Contractor.